Volunteering at the King Curling Club is critical to its success. Without our volunteers we would not be the club we are today. In addition to providing a much needed service to our club, volunteering is a fun and rewarding way to meet members from other leagues, give back to our club and community and also to ensure the continued success of our club. As you can see form the list below there are a large number of volunteers needed each year and a small contribution of your time in anyone of these roles would be greatly appreciated by the club. A PDF version of these volunteer roles is available be clicking here.
Bonspiels
(2 to 4 persons) – assisting Bonspiel the for social and / or competitive events:
• generate and distribute promotional material
• canvas sponsors and prize donations
• arrange food supply and / or catering
• coordinate setup in lounge for decoration / registration / scorekeeping / prize table
• oversee food prep / serving / lounge and kitchen cleanup
• track expenses and assist with financial reporting
Commitment: 4 to 8 hrs pre-event. 4 to 8 hrs on day of event
League Convenor
With oversight / assistance from the “Social League” Director or “Competitive and Day League” Director:
• assist with team selection for social leagues. Competitive leagues usually have complete teams registering but some “match-making” may be required for single entries
• track game results and post them on the KCC website
• communicate with curlers about scheduling, upcoming activities and special events. The club website allows for mass emailing league specific information
Commitment: Preseason planning – 2 meetings. Weekly tasks - 3 to 4 hours.
Social league bonspiel planning 2 + hrs
Spare Coordinator (social leagues)
With assistance from league convenor / director:
• replacements are needed for absent players on a weekly basis to maintain 4 person teams whenever possible
• a list of people willing to spare on specific nights will be available
• communication from league members is key to know who will be away.
League specific mass email is available through the club website
• maintain a competitive balance in each team with available spares
• provide a chart at game time to indicate replacements for missing team members
Commitment: 1 to 3 hrs per week. Varies with league and time of year.
Advertising and Promotion
Aassist the Membership Director and Director of Advertising and Promotion in the recruitment of members and promotion of the King Curling Club.
• Flyers / Signs: (2 people) Distribute and post in King Township and Caledon for KCC registration and Open Houses, August – September. A similar process occurs in January for Family Day.
• Two Open House Events in September: (4 people) Greet visitors, hand out club literature and provide basic information about the club and the game of curling.
• Curling Game / Booth – Main St Christmas, Nobleton Victoria Day, Schomberg Fair: (6 – 10 people) Set-up and take-down game and booth. Staff game / booth. Commitment: 1 to 4 hrs per event.
• Parade Float - Main St Christmas / Victoria Day / Schomberg Fair: (2 persons) Oversee organizing and staffing of club parade entry. Commitment: 4 to 6 hrs per event.
• Family Day: (2 people) Staff information table.
• Facebook: (1 person) Develop, maintain and monitor KCC Facebook page.
Commitment: 1 to 2 hrs per week
Youth Curling Coach (4 to 6 persons)*
With oversight / assistance from the Player Development Director.
- working with youth ages 7 – 12 in the ‘Little Rocks’ program and / or ages 12 to 15 in the ‘U15’ program (formerly Bantam).
- following a pre-planned curriculum formatted for KCC youth
- encourage participants to gain and develop skills, knowledge and techniques suitable for their age group
Commitment: 2.5 hours per week. Additional time for bonspiels as available.
Qualifications: Club Coach certification (2 day course reimbursed by club)
Vulnerable Sector Check (VSC)
*Helper for Club Coach – ability to work with Club Coach and possess basic knowledge of curling skills and techniques. VSC also required.
Adult Curling Coach (4 to 8 persons*)
With oversight / assistance from the Player Development Director. Duties may include one or all of the following:
- working with the Adult Instructional League (8 wks x 3 hrs)
- assisting with pre-season Learn To Curl Clinics (last week of Sept)
- assisting with private rentals i.e. school groups, family events, etc.
- provide instruction as needed to Family Day participants
Commitment: As Available
Qualifications: Club Coach certification (2 day course reimbursed by club)
Vulnerable Sector Check (VSC)
*Helper for Club Coach – ability to work with Club Coach and possess basic knowledge of curling skills and techniques. VSC also required.
Bartending
Assist the Bar and Lounge Director with activities related to the bar:
• Bar Server: (Requires many volunteers) Responsible for operation of the bar for a designated shift. Each designated shift will consist of opening the bar, checking initial float, serving customers responsibly, operation of the POS cash register system, cleanup and closing of the bar, reconcile cash against sales receipts and file shift report. A checklist of procedures is kept in the bar for reference at all times. Must have and carry proof of Smart Serve Training. The club can assist with this training as required. Commitment: Generally volunteers would be responsible to work one – two shifts per month (4 to 8 hours). If desired, volunteers may work in pairs for a given shift.
• Bar Manager: (1 person) Responsible for ordering and maintaining stock levels in the Bar. Ensure that an adequate supply of beverages (alcoholic and non alcoholic) are maintained, snacks and bar supplies are on hand at all times. Monitor upcoming events such as Bonspiels and adjust orders accordingly to accommodate these events.
• Bar Shift Manager: (1 person) Responsible to manage all floats and cash related to bar sales. Pick up and exchange bar floats daily. Ensure adequate quantity of floats are a available for events that require multiple Server shifts. Ensure accuracy of daily shift reports. Reconcile cash and make bank deposits. Commitment: 1 to 2 hrs. per day
• Bar Volunteer Scheduler: (1 person) Responsible for coordinating volunteers into monthly bar schedule. Send emails to volunteers to fill schedule at start of month and fill voids as they occur. Maintain spreadsheet of bar volunteers, schedule and post at bar.
Commitment: This position can be done from home if you have a computer. It requires approx. 10 – 12 hr./month. Most of the commitment is around end of month and start of next when filling the monthly schedule.
• Bar Treasurer: (1 person) Responsible to reconcile all sales and purchases to receipts and cash deposits, and reconcile bar bank account. Complete monthly report and submit to Club Treasurer for inclusion in club accounting system. Some accounting background is beneficial but not mandatory. Commitment: Time commitment is approximately 10 -12 hrs per month with the bulk of the hours committed to the monthly report. This can be done in short periods weekly as reports come from the Bar Shift Manager.
Kitchen Supervisor/Assistant
General oversight of the operation of the Club kitchen during the season (reporting to Bar and Lounge Director)
• ensure that the kitchen is ready for the season start up. Tidy and clean as needed e.g. clean out stale dated items in fridge / wipe up spills in fridge /dispose of any boxes left behind
• ensure that adequate supplies of coffee, tea, milk, cream and sugar are available for the daily needs of the leagues
• help keep drawers, cupboards and shelves well organized
• perform an inventory at the beginning and end of the season (more often if needed) and identify kitchen equipment needs
• handle any concerns or suggestions received
Commitment: 1 – 2 hrs per week
Ice Maintenance
Under the supervision of the ice tech and / or the Ice Chairperson
• assist with ice cleanup and prep between league and bonspiel draws
• sweep hack area, sweep ice, nip the ice once the pebble has been applied
Commitment: 15 - 20 min per event
Auxiliary/Helper
You may be called from time to time to see if you can help with a specific event. Tasks may be something like serving a meal at a bonspiel, staffing a KCC booth at a community event or handling a registration desk. These and all roles listed above are subject to your availability.
